OregonSAGA

Mission Statement
OregonSAGA is a volunteer organization. Our Mission is to foster, educate and preserve geocaching in the Salem, Oregon area. To fulfill this mission OregonSAGA will: 1-Host Cache-In/Trash-Out (CITO) events to assist in preserving our parks, roadsides and green spaces, We will work with the various city and state officials in conjunction with local parks and green spaces to promote a cleaner safer environment and to allow continued cache placement within established guidelines. 2- Host social events to help educate/encourage new geocachers, exchange ideas among all and general fellowship.

Bylaws
Oregon SAGA Voting Procedures

Elected officers

Per our bylaws there are five elected positions for SAGA: President, VP, Sec, Treasurer, and Member Representative. Nominations will be taken between the December and January meetings. Premium members of SAGA will vote on the nominees to fill the five executive positions.
In the event of a tie, the non-tied winners will cast the final vote.
After the officers are elected it will be up to those that are elected to decide who of the five will fill the positions.

Appointed positions

  There will be a need for executive members that are not elected officers due to the particular experience/expertise that not all members will have. These positions are Webmaster, Media Relations, Chat site Moderator and CITO Coordinator.
Communication
 An executive chat site will be maintained for elected and appointed positions. This site will be used to work out the day to day business of the organization. After elections are complete the Moderator of the site will remove the members not reelected and add newly elected and appointed members in.

The Vote

Voting will be done at our monthly SAGA meeting by dropping a bead (white for yes black for no) into container anonymously. For voting members that wish to vote but can't make the meeting a vote can be cast by emailing the webmaster.  Voting beads will be provided at the meeting.

Voting for annual election of officers will be by a double-blind paper ballot.  Ballots will be available for download from the website.
Nominations for members to serve on the Executive Committee will be solicited from 15 December through 31 December each year.  A ballot will be produced from the nominations received and made available o the membership via the website as described above.  Members (as defined by the membership rules in place at the time of the vote) will print and mark their ballots, place them in an unmarked envelope, then seal that envelope inside a mailing envelope and mail them to the address designated by the then serving Executive Committee.  Ballots will be opened and counted at the January meeting.  For the first year only, nominations will take place in late January with the ballots counted at the February meeting.

Routine votes on various subjects may be held at regular monthly meetings.  Proposals will be developed by the Executive Committee and posted to the event page and the Google discussion group at least one week before the meeting in order to solicit comments from the membership.  Final versions of the proposal will be posted at least three days before the meeting.  Voting will take place AT the meeting only.  Each attending member with voting privileges will be provided with one white bead and one black bead for each issue being voted upon.  A container will be passed at the meeting into which members may cast their vote by dropping the white bead for "yes" and the black bead for "no." Any member who cannot attend the meeting may give their proxy to any one member of their choosing prior to the meeting by requesting a proxy code from the webmaster.  The member can provide their proxy holder with that code.  A designated Executive Committee member will verify the code at the meeting and provide voting beads
for the proxy holder.   Choose your proxy holder carefully, you are
trusting them to attend and cast your vote according to your wishes.
If your proxy holder does not attend, your vote will not be cast.

Membership

Membership levels

• Standard member
• Premium member single
• Premium member family
  

Standard membership

Standard membership is free and open to anyone with an interest in the Salem Area Geocaching community. Standard membership includes eligibility to join the SAGA chat group.

Premium member single

This membership is $10 per year and is available to any SAGA member age fourteen or older that is capable of making an informed decision of his or hers free will as long as the vote is not in violation of any state or federal laws prohibiting a vote by a minor. Premium member single will include the following.

• One vote for all saga elections and other voting issues
• Milestone recognition every five hundred finds
• Discounts on SAGA merchandise
• Lifeline list
  

Premium member family

 This membership is $15 per year and is intended for adult SAGA members that share a single Geocaching name i.e. family teams or for couples with separate Geocaching names. This membership level is not intended separate cachers looking to go in together to save some money. Premium member family will include the following.

• Two votes for all saga elections and other voting issues
• Two milestone recognitions every five hundred finds
• Discounts on SAGA merchandise
• Lifeline list
  

Milestone

 The SAGA milestones will be awarded to any premium member who achieves five hundred finds. The milestone is a plaque that is awarded for the first five hundred milestone that occurs after becoming a premium member. Additional milestone recognitions will be awarded as an additional engraved plate for the plaque detailing the new milestone and date.

If you have any questions about our Mission Statement or Bylaws, please contact contact@oregonsaga.com.